Convertible / roadster
e.g. Mazda MX-5, Porsche Boxster, BMW Z4, Mercedes SLK
PDF · English
Vehicle handover protocol
free as PDF
Professional, fillable handover protocols for 21 vehicle types – from convertibles to motorhomes, from small cars to tractor units. In 24 European languages. Fill in on screen or print. Free, no registration required.
- 21 vehicle types
- 24 languages
- Fillable on screen
- Free & no sign-up
- Vehicle sketch included
Fillable & ready to print
Optimised for A4. Fill in the fields on screen or print the blank form.
Vehicle sketch included
Every protocol contains a matching four-view drawing. Mark and number damage directly.
Private & commercial use
For private individuals, car dealerships, leasing companies, fleet operators and vehicle transfer companies.
Legal certainty
Signatures of both parties, complete damage documentation, all relevant vehicle data on one sheet.
1. Choose a language
The protocol is available in 24 European languages – the vehicle types below stay the same, only the language of the template changes.
2. Choose a vehicle type
Pick the matching template, view it and download it. Every PDF contains a sketch specific to the vehicle type for documenting damage.
Coupé
e.g. BMW 4 Series, Audi A5, Mercedes C-Class, VW Scirocco
High-roof estate (van-based)
e.g. VW Caddy, Opel Combo, Mercedes Citan, Citroën Berlingo
Minibus
e.g. VW T6 Caravelle, Mercedes Vito Tourer, Ford Tourneo
Small van
e.g. VW Caddy Cargo, Mercedes Citan, Opel Combo Cargo
Small car (3-door)
e.g. VW Polo, Ford Fiesta, Opel Corsa, Mini
Small car (5-door)
e.g. VW Polo, Ford Fiesta, Opel Corsa, Renault Clio, Toyota Yaris
Estate / station wagon
e.g. VW Passat Variant, Škoda Octavia Combi, BMW 3 Series Touring, Volvo V60
Saloon / sedan
e.g. VW Passat, Mercedes C-Class, BMW 3 Series, Audi A4, Škoda Octavia
Truck
e.g. Mercedes Actros, MAN TGX, Volvo FH, Scania R Series
Flatbed truck
e.g. Mercedes Actros, MAN TGL, Iveco Stralis
Pickup
e.g. Ford Ranger, VW Amarok, Toyota Hilux, Isuzu D-Max
Pickup (long)
e.g. Ford F-150, RAM 1500, Chevrolet Silverado, Toyota Tundra
Tractor unit
e.g. Mercedes Actros, Scania S Series, Volvo FH, DAF XF
Sports car
e.g. Porsche 911, Audi R8, BMW M2, Chevrolet Corvette
SUV
e.g. VW Tiguan, BMW X5, Mercedes GLC, Audi Q5, Toyota RAV4
Van
e.g. VW Transporter T6, Mercedes Sprinter, Ford Transit, Renault Master
Box van
e.g. Mercedes Sprinter, VW Crafter, Ford Transit
Heavy truck
e.g. Freightliner Cascadia, Kenworth T680, Peterbilt 579, Mack Anthem
MPV / people carrier
e.g. VW Touran, Ford S-Max, Seat Alhambra, Renault Scenic
Motorhome
e.g. Fiat Ducato, Hymer, Dethleffs, Knaus, Bürstner
Frequently asked questions
A vehicle handover protocol records the condition of a vehicle at the time it is handed over between two parties. It documents mileage, fuel level, accessories and all existing damage – and is signed by both parties. The protocol serves as legally reliable evidence and protects both the person handing over and the person receiving the vehicle from later disputes.
Yes – all templates are completely free and available without registration. The PDFs contain a note about the vehicle handover protocol app from KRV Mobility Solutions on Google Play. That is the only thing we ask in return.
Yes. The templates are fillable PDFs: you can fill in the fields on a computer or tablet, save the result or print it. Alternatively, print the blank form and fill it in by hand.
In 24 European languages: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
Yes. The vehicle handover protocol app from KRV Mobility Solutions is available free of charge on Google Play (START version). It allows fully digital protocols with photos, damage documentation, digital signatures and PDF export directly on your smartphone. The PRO version offers extended features.
Yes. The templates may be used privately and commercially – for example in car dealerships, leasing companies, fleet operators or vehicle transfer companies. Passing them on or distributing them without the copyright notice of KRV Mobility Solutions contained in the PDF is not permitted.
If your vehicle type is not listed, please get in touch with us. We will check whether further categories can be added. Alternatively, we recommend the app – protocols can be created there regardless of the vehicle type.
Prefer to go fully digital?
With the vehicle handover protocol app you do everything on your smartphone – photos, damage, signatures, PDF export. Free on Google Play.